Accommodations – Students Non-Consenting for G Suite for Education 

Why Are Accommodations Necessary?

In order for a student to use G Suite, consent is required. Teachers need to carefully consider what alternative accommodations they will provide to students without consent.  Accommodations will vary depending on how G Suite is used in the classroom. Student classroom participation cannot depend upon use of G suite, which is why accommodations are a necessary component to G Suite integration in any classroom.

The W’s

  • Who is this resource for? Targeted at teachers and administrators
  • What is this resource for? To ensure equity in the educational experience for all students in the Greater Victoria School District
  • Where is this resource applicable? At the classroom level when students are working both independently and in groups
  • Why have we created this resource? To assist teachers in their support of equitable learning opportunities across the district
  • When should you use this resource? When teachers have students in their classroom who have not consented to G Suite use

How do I receive additional support for accommodations and to ask questions?

Please set up time to discuss this with your administrator.  They can reach out to district staff by connecting with Josh Barks – Vice Principal of Information Technology for Learning at (250) 475-4154 should additional supports be necessary.

Overall Accommodations:

  • Educating students about what constitutes personal information and the storage/sharing of information
  • Emphasis on educating appropriate usage to be adapted across all digital tools
  • Using AirDrop from Apple devices (student iPads)
  • Collaborating across assignments without sharing personal information
  • Using Guest mode on Chromebooks to explore and create without saving
  • In special circumstances, a non-identifiable G Suite account can be created for students.  This is completed by request by contacting the IT for Learning Department directly.

Digital Citizenship best practices dictate that students’ digital identities should be known within the context of their classmates and teachers and that students are accountable for what they post in the digital world. At the Greater Victoria School District, students using G Suite are issued identifiable G Suite accounts.

In some special circumstances, a non-identifiable G Suite account can be created for students where consent will not be granted for an identifiable account. No identifiable information will be used in the account with the exception of the child’s school and grade, which is used for account restriction purposes. Although steps will be taken to instruct students to minimize or eliminate the posting of any personally identifiable information in G Suite, the possibility for the student to upload personal information still exists.  This can occur whether their G Suite account is identifiable or non-identifiable. In both cases, consent is still required. To request a non-identifiable student G Suite account, please contact Jennifer Person – Acting Director of Information Technology for Learning at

G Suite App Accommodation Ideas
Classroom For assignments

  • Complete paper-based assignments (individual assignment)
  • Differentiate using criteria-based assessment but provide options for assignment submission – not necessarily through Classroom (individual assignment)
  • Collaborate using another student’s account (group assignment)
  • Take photo of assignments and email or AirDrop to teacher iPad or phone
  • Complete assignments in Microsoft Word and email or transfer files using a USB drive

For sharing digital work with a class (presentation)

  • Use Chromebook in guest mode, sign into email or open using USB, project using HDMI cable

For announcements

  • Use Socrative with a teacher room number (no student sign-in required) to send announcements
  • Email communication

For questions

  • Use websites that don’t require a login but a class code instead (Socrative, goFormative, Desmos, etc)
  • Complete assignments in Microsoft Word if a PC desktop/laptop is available
  • Use Notes, Evernote, etc. (for screenshots, AirDrop, etc)
  • Complete assignment in paper-based format
  • Use Microsoft PowerPoint if a PC desktop/laptop is available
  • Create a paper-based poster (if Slides is being used to create posters)
  • Create a paper-based “slide show”
  • Spark, i-Movie, any iPad-based apps that serve the same or similar purpose
  • EAs often use their own account for younger students (with 100% supervision)
  • Utilize the local hard drive provided for each student on our PC desktops/laptops
  • Designate USB storage devices for individual students
  • Provide the student access to the shared local folders
  • AirDrop photos of work and store digitally by teacher (without student names)
Google My Maps
  • Collaboration with a consenting student to create a map
  • Use creative means with PowerPoint, internet browsers, etc. to add details to stories requiring maps
Forms Project questions on the board and allow for paper-based completion

  • If data is important in accompanying Google Sheet, teacher can manually input responses anonymously

Use tools like Socrative, goFormative, Plickers, etc. that require a student code rather than a login